Dubbo Zoo Overnight Camping Adventure

Dubbo Zoo Overnight Camping Adventure

Date: 19 – 20 November 2025

Cost: $380

Departure Time: 7:30am (19 November 2025)

Departure point: From Parramatta South Campus, the shuttle bus stop outside building EA & EB

Return Time: 6:00pm (20 November 2025)

Return point: Parramatta South Campus, the shuttle bus stop outside building EA & EB

Please note that registering for this event does not gain you entry or a ticket for the trip. You will need to purchase your ticket from the one stop link https://payments.westernsydney.edu.au/DubboZoo

Please remember that these events are popular so do not hesitate to purchase your ticket. Ticket sales close 28 October 2025 or if sold out.

An in zoo overnight adventure

Camp under the stars and hear the roar of the Lions at night. Experience camping around a beautiful billabong, where the hard work is taken care of for you.

PRODUCT INFO:

We will be staying in camping tents at the Billabong, the tents are twin share and will same sex tents. There are 12 tents, so the trip is limited to 24 students, so get in quick.

Billabong Camp tents are furnished with linen, towels, and pillows. Kindly note the below suggestions to ensure that you can enjoy all aspects of the Billabong Camp experience.

Climate-Appropriate Bedding / Clothing - Please be advised that overnight temperatures can be cold. Whilst we do provide necessary bedding, it may be advisable to bring additional blankets and warm clothing to ensure an enjoyable camping experience.

Enclosed Shoes - Camp experiences may include walking in behind the scenes areas. Heels, sandals and thongs are not recommended. We advise sturdy, closed toed footwear be worn.

Wet Weather Gear - Billabong Camp is an all-weather experience, so please come prepared for any inclement weather.

Toiletries - Billabong Campsite has shower and bathroom facilities.

Day 1

Pick-up from Parramatta South Campus at 7:30am

There will be a break in Bathurst for refreshments during the drive there. Including break stops, the group will arrive early afternoon and will check in at the main desk. The group will receive maps and their discount vouchers and can head straight into the Zoo for 2 – 3 hours look around and the students can purchase lunch at Zoo (at own cost but will have a 10% discount voucher to use at the Zoo Café & Bar).

Rough timelines for out stay.

The guide will arrange a time to meet for you to all grab your luggage, meet your Zoo host, and check into the campground around 3:30 – 4pm.

5:00pm: Relax by the billabong with drinks and nibbles

6:45pm: Feast on some dinner to fuel up for your night walk

08:00pm: Grab your cameras, jumpers and water bottles before heading to the Aussie Walkthrough. Immerse yourself in the Australian bush whilst you search for native animals by spotlight

08:45pm: Enjoy supper under the stunning night sky

10:00pm: Tun out the lights and retire for the evening

Day 2

06:15 – 07:00am: Start the day with a filling continental breakfast

07:00am: Time to pack your tents and get ready for a morning walk.

07:30am: The morning walk will take you out into the Zoo to see some of the remarkable Asian wildlife, which could include Oriental Small-clawed Otters or Sumatran Tigers. You may also witness the amazing vocal gymnastics of the Siamang Apes, and you might even see the beautiful, White-handed Gibbon.

Approx 08:45am: Arrive back at Billabong Camp

09:00am: Check out and use their day 2 pass to head back into the Zoo once it opens at 9am.

At 11:30am, you will depart for your journey back to the drop off at Parramatta Campus.

The group will stop on the way home for lunch (at own cost) Arrival back at campus will be approximately 6:00pm.

Trip includes local sightseeing on route and throughout our adventure.

INCLUSIONS:

Vehicle and driver/guide for return transfer and group assistance
1 night in the Billabong Camp 3m x 3m safari tents equipped with two stretcher beds with mattresses and a sleeping mat.
Linen, pillows and towels provided (twin share tents for students)
2 day entry to the Zoo
Dinner and an evening supper
Continental buffet breakfast
 

Refund Policy for Out & About and The Socials Programs:

We are delighted to have you participate in our Out & About and The Socials programs. Due to the high volume of interest and the necessity to pre-purchase group bookings, we have established the following refund policy to ensure fairness and clarity for all participants:

1. Refund Requests

• No Refunds Within 10 Days of Event: Refund requests will not be entertained if submitted within 10 days of the scheduled event unless due to illness or serious misadventure. Please ensure you check your availability and commitments before purchasing a ticket. A 10% penalty of the cost of the purchase will be applied to all approved cases, accounting for the administrative difficulty and uncertainty of filling the spot-on short notice.
• Case-by-Case Basis: All other refund requests will be reviewed individually. Each request must be accompanied by supporting documentation as outlined in Section 3.

 

2. Submitting a Refund Request

To submit a refund request, please send a written email to studentevents@westernsydney.edu.au with the following attached:

* Supporting documentation as outlined in **Section 3** (e.g., Medical Certificate, official school documentation)

* Web receipt issued by Onestop to the nominated email address of the purchaser

3. Supporting Documentation

To consider your refund request, please provide one or more of the following documents in your email:

• Medical Certificate: If you are unable to attend due to illness or medical reasons, please submit a valid medical certificate from a licensed healthcare provider.
• Academic Reasons: A refund will only be considered if an exam, assessment, graduation ceremony, or work placement is scheduled after your ticket purchase, and you can provide clear evidence and official documentation from your school. Refunds will not be issued for clashes with pre-existing academic obligations.

4. Reasons for Non-Refund

Refunds will not be issued for reasons of change of mind, clashes with work commitments or personal engagements.

5. Weather Conditions

Most of our events can proceed in the event of rain. We will notify you via email or phone if a trip is cancelled due to severe weather conditions. If you have not heard from us, please arrive as planned.

6. High Demand and Fairness

We aim to offer these experiences to as many students as possible. When a student purchases a ticket and does not attend, it prevents another interested student from participating. This policy helps ensure that all students have a fair opportunity to enjoy our programs.

7. Financial Considerations

Most trips and activities are pre-purchased as group bookings. When students do not attend, the organization incurs financial losses. This policy is designed to help mitigate these losses and maintain the sustainability of our programs.

Photo Release

By purchasing the ticket, I hereby give my permission for the Western Sydney University, to use this photographic material or video footage in official University business, including University Web sites, University newsletters, newspapers, and promotional material. I hereby waive any claim for payment for use of the material or footage.

It is agreed that the use of this photographic material or video footage shall in no way be used in any other forum other than for official University business.

I hereby waive any right that I may have to inspect or approve the finished product and the advertising copy or other matter that may be used in connection with the material or footage or the use to which it may be applied. I hereby release the University from any infringement or violation of personal and or property rights of any sort whatsoever based upon the use of the photographic material or video footage.

Trip Waiver

I AGREE AND ACKNOWLEDGE THE FOLLOWING:

I have considered my health and ability to participate in my nominated trip. I am confident that my health and safety, and that of other participants, will not be put at risk by me taking part.

I have understood and acknowledge that if I have any special dietary requirements, allergies, or pre-existing medical conditions then I have declared these to WSU & Welcome to Travel via the booking website and registration platforms.

I acknowledge that should I have any allergies or medical conditions; I will bring the necessary medication with me.

I acknowledge that if I am participating in certain adventure activities, I will be required to sign a waiver with the activity provider acknowledging the risk involved in the said activity.

I acknowledge that if I am joining the Learn to Surf and Water Safety Day trip, I will be required to sign this waiver on or before the day.

I acknowledge that if I am joining the Blue Mountains with canyoning and abseiling trip, I will be required to sign this waiver on or prior to the day.

I will not be under the influence of alcohol or any other substance which limits or changes my physical or mental abilities while joining the required activities on tour.

I will act in accordance with the WSU student code of conduct [url: https://policies.westernsydney.edu.au/view.current.php?id=00258]. I understand that failure to do so may result in my removal from the tour.

I understand that adventure travel involves a higher-than-normal risk. I understand that Western Sydney University (WSU) and Welcome to Travel cannot guarantee my health and safety. These risks include the risk of physical injury or death, the inducement or exacerbation of medical conditions, mental harm or distress, and damage to my property. I acknowledge that my health, ability, and conduct will affect such risks.

I will use all personal safety and protective equipment provided during the tour and follow instructions of the tour operator.

I agree to let the tour operator apply first aid or call for medical assistance if this is required.

WSU, Welcome to Travel, and its authorised subcontractors have the authority to use and reproduce photos or videos taken of me for promotional and marketing purposes including social media, without any compensation to me.

Photographs and videos acquired through the Out and About program remain copyright of WSU/Welcome to Travel.

WSU and Welcome to Travel will rely on this declaration and are not responsible for my decision to participate in an Out and About tour.

I have read and understood the contents of the Terms and Conditions of travel and this Student Declaration and Disclaimer.

I acknowledge that I am over 18, have the capacity or are the legal parent/guardian of the student participating in the Out & About tour.

I acknowledge that I can swim, am of sound mind and in good health to do so.

Please note that trip guides reserve the absolute right at its sole discretion to require anyone to undergo any test to assess whether they can participate in the activities on the trip.

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